Signatures, Documents and Powers Management System

Did the customer’s legal representatives, who electronically and jointly signed the exchange contract, in the value of US$ 1,000,000.00, have powers for that? Has the time spent in the verification of powers and jurisdictions met your business’ needs?

Have the documents, powers and signatures of the customer’s representatives been duly checked by any responsible person at the bank before approving the loan agreement?

Did the employee detached from the Bank have powers of attorney in his name? Have such powers of attorney been duly cancelled? Have their digital certificates been revoked?

Are there any pending documents that hinder your Customer from executing transactions with the Bank?

Is your Customer duly notified even before the maturity of his documents for the due measures?

If you cannot have immediate, secure and accurate answers for those questions, at any time, QualiFP will certainly help you.

Objective

QualiFP is a solution whose main objective is automating the whole Signatures, Documents and Powers management process. QualiFP manages not only the powers of attorney, but also the whole documentation necessary and associated to the grantors and their legal representatives, allowing a fast and objective search into the legal representatives and their respective powers.

QualiFP is an indispensable tool to make the credit approval processes faster and more efficient, as well as to reduce the risks inherent to such operations..

Main Characteristics

Facility and Benefits

Following the technological development and taking advantage of its experience in the development of products and systems for the banking and financial sector, QualiSoft molded QualiFP in order to facilitate all the tasks related to Signature, Document and Powers management, including the management of digitally signed documents.

	Total flexibility, facility and reliability in the transcription, assembly and maintenance of Powers Cards;
	Several ways to access information;
	It allows searching which people have signed a certain document;
	It allows the user to establish and control the types of documents valid and necessary to each type of transaction;
	It allows to assign limits, maturity dates, limitations and generic notes to Powers or Groups of Powers assigned to one or more than one Representative of a Customer, Supplier or even an Employee (Internal);
	It keeps a history of information about Documents, Signatures, Powers and Representatives, allowing to retrieve and view such information even when they are past due, cancelled or out-of-date;
	It allows associating financial transactions with required powers, avoiding the visual inquiry of powers when requested by other systems. Ideal for approval of digitally signed contracts;
	It performs the register and control of the inquiries and approvals performed;
	It enables a simple and direct view of Customers x Representatives x Documents x Powers (Cross Reference);
	It keeps a clear and reliable audit trail of all the activities and maintenance services performed;
	It keeps a complete control of holdovers and regularizations;
	Automatic sending of notices to the Bank’s customers and executives, via letters or e-mails;;
	Automatic elimination of powers associated with due documents (conventional or electronic);
	Sundry managerial Inquiries and Reports;
	Built-in Security and Access Control through QualiSoft´s Identity Management and Access Control System - E-QualiSG.

Integration with Legacy Systems

When developing QualiFP, QualiSoft strongly considered the diversity of local network environments, DBMSs, programming languages, communication protocols, Mainframe-based Core Systems or Corporate Servers, already existing and used by the worldwide financial segment. It has allowed QualiSoft to build a system able to integrate itself to the most diverse hardware and software environments.

QualiFP also integrates, in a transparent way for the user, the whole basic software, development tools and third parties softwares necessary for the system development. It means that the user needs to know none of the tools used in its development. The same point applies to scanners, signatures and documents digitalization process, whose procedures and functions are totally built into the QualiFP, and therefore, there is no need to use any digitalization softwares that usually come along such peripherals..

Legacy systems can also use QualiFP functions, performing inquiries through DCOM, Web Services or Visual OCX components.

Flexibility and Modularity

QualiFP was developed to serve those small-sized companies and even large-sized corporations. Its exclusive architecture allows its utilization with or without the user interface, it means, QualiFP can be fully used through the areas responsible for the Signatures, Documents and Powers management, and partially when integrated to other application systems existing in the company.

For the powers, representatives, documents and signatures search, QualiFP provides a totally-web module. QualiFP also has a SDK, what makes the information delivery to the user areas and the integration with the legacy systems easier.